Role Description
This is a full-time on-site role for an Administrative Assistant. The Administrative Assistant will be responsible for providing clerical and executive administrative assistance, managing phone etiquette, and communicating effectively with internal and external stakeholders.
Qualifications
- Audit documents managementÂ
- FS / reports final check, printing, stamping and binding (hard copy)Â
- FS / reports preparation for digital stamping and digital signature (soft copy)
- FS / reports / cheque delivery and collection management
- Â Drafting / preparation of proposals (audit, accounting, taxation department)
- Preparation of invoices, generating SOA from Zoho (all department)
- Performing KYC screening for new and existing clients as requested by Partners / Manager.
- Updating Monthly Invoice Summary Report for Audit department
- Adding new clients / updating client's information to Zoho system
- Updating corporate and company profile as directed by Partners
- Support on documentation for all authority application as directed by Partners / Managers
- Empanelment, license renewals, portal requirements / submission, etc
- Support on preparation of reports, presentations as directed by Partners / Managers
- Handling Goddady, Constant Contact accounts for marketing purposes
- Answering/forwarding services query, job profile received from website's contact form, WhatsApp, emails to concerned department
- Assisting the internal stakeholders with any work that may come up
- Liaising with marketing team (external service provider) for timely posts, requirements
- Liaising with suppliers/providerÂ
- FS Covers, Business Cards, FS Storage, Printer supplier, Cleaning service,etc
- Managing office supplies stock (Business Bay Office)
- Managing, maintaining, and updating records in CRM
- Coordination with the marketing team and overview and authorisation of their work.