Job Purpose:
To support the development and preparation of presentations and reports.
Oversee report creation.
Ad hoc project/event requests for Commercial team.
Maintain and update resource tracking, capacity and resource model reports.
Key Accountabilities:
Write, edit, and design presentations and reports as directed by the Logistics Pillar/ leadership team using PowerPoint/Word/Outlook
Develop, maintain and manipulate complex spreadsheets using Excel and database software
Produce complex, multi-country recurring calls and video conferences for regional teams to include corresponding video and presentation assets, agendas,
Manage varied reporting processes including requesting data, collating and editing final documentation
Perform day-to-day administrative tasks including maintaining information files, preparing and processing reports, presentations and other documents as needed
Help traffic, funnel direction/feedback of creative assets in various stages of development with the goal of getting elements to final stages of approval and eventual distribution
Assist in gathering creative assets from regional marketing teams
Assist with organising department events and meetings
Coordinate and assist with queries and requests received by the Department
Manage and maintain the department’s data management system(s), SOPs, SLAs and relevant toolkits
Produce reports and other written documentation as required for internal and external audiences
Review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required
Support in any in house training and conferences by printing and dispatching the materials
Support with onboarding of new joiners
Other:
Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World’s Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies
Perform other related duties as assigned
Qualifications and Experience:
Bachelor degree level preferred
Proficiency in Microsoft Applications (Word, Excel, Outlook, PowerPoint, Visio) and usage of Internet
Demonstrated enthusiasm for strategy and marketing with strong working knowledge of the Internet, and MS Office applications
Strong organizational skills, attention to detail, and accuracy when working with numbers (solid math skills)
Provide production, logistical and/or on-the-ground support for internal and external event including conferences
Excellent verbal and written skills are required. Fluency in English language is mandatory. Arabic, French or Spanish an advantage.
Minimum of 2 years’ experience
Previous experience as management trainee will be looked upon favourably
Previous experience in a legal, regulatory or compliance department or organisation not required but preferred
Skills
Very strong administration and analytical skills
Well-developed planning and organising skills and the ability to perform well under pressure
Strong attention to detail, accuracy and quality of work
Self-starter with energy and drive who takes initiative and is proactive in approach
Adaptable with the ability to manage multiple tasks and juggle priorities
Strong interpersonal influencing and impact skills
Business acumen and confidence in dealing with senior management
Team player
This position requires high level of business acumen and confidentiality.
#LI-LP1
#J-18808-Ljbffr